Aviston Village Hall
(Minutes are usually posted a month after the actual meeting. The minutes must be approved
for accuracy at a board
meeting before they can be posted. The designer of this page updates the
page when the information is made
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VILLAGE OF AVISTON
MINUTES OF REGULAR MEETING HELD ON:
MONDAY AUGUST 7, 2006
The regular meeting of the President and Board of Trustees was held on Monday August 7, 2006 at 7:30 p.m. in the Village Hall. In attendance were Village President Charles Rakers, Village Treasurer Steve Goestenkors, Village Clerk Jennifer Jansen, Trustees Gary Litteken, Shelly Null, Larry Harper and Jason Pollack. Employees present included Mark Taylor, Gary Rakers, Mike Schomaker and Scott Schulte. Guests included George Fehrenback, Al Kattenbraker, Len Kalmer, Al Billhartz, Pat Netemeyer, Stan Brandmeyer and Jerome Rakers.
1. VETERAN’S DAY PARADE:
Jerome Rakers was present to discuss the parade route for the Veteran’s Day Parade. Jerome stated the parade would begin at approximately 2:00 p.m. on Saturday November 11th. Kurt Schmitz entered the meeting. Time was 7:33 p.m. Jerome also presented a variety of floats and asked the Board if they would like to rent one for $400. A motion to approve the rent of a float for up to $400 was made by Jason Pollack, second by Larry Harper. Motion carried 5-0.
2. PARKVIEW ESTATES:
Len Kalmer was present to discuss his intent to oil and chip the subdivision by the end of August. The Village Board stated they will pay for the cost of oil and chip for anything on East Third Street up to the front of Marilyn Kalmer’s house. Lenny is to finish the remainder of the subdivision.
3. MINUTES:
The minutes of the July 10th meeting were available for all to review. Jenny is to amend last page of the regular meeting and #2 of the special meeting. A motion to approve the minutes as amended was made by Jason Pollack, second by Shelly Null. Motion carried 5-0.
A motion to place the minutes of the website was made by Kurt Schmitz, second by Shelly Null. Motion carried 5-0.
Jenny discussed with the board a meeting she and Derek had with Allied Waste regarding a fuel surcharge. The Village Board stated they will not pay a fuel surcharge for Allied Waste.
4. FINANCIAL REPORT:
Steve Goestenkors presented the Profit and Loss and compared the current 12 months to the prior 12 months. A motion to accept the Profit and Loss was made by Gary Litteken, second by Larry Harper. Motion carried 5-0.
A list of the bills was presented. A motion to pay all bills was made by Larry Harper, second by Kurt Schmitz. Motion carried 5-0.
Steve gave an overview of the new health insurance and quote the Village will be changing over to effective August 1, 2006. Gary Rakers asked if the village would consider paying for the vision insurance for the employees as it not possible for a single employee to get the vision insurance. Either all employees accept this and pay for this or none. Village board stated they would pay for all employee premiums regarding health, dental, vision insurance and a life insurance policy for $15,000 and 20% of all dependant health insurance. A motion to accept this was made by Shelly Null, second by Kurt Schmitz. Motion carried 5-0.
5. UTILITY MANAGER’S REPORT:
Gary Rakers stated TechKnow Solutions asked about a handicap entrance to the sidewalk at East Second and South Spring Streets. Village Board stated to get the curb cut down to be handicap accessible.
An oiling date is set for August 14th. Signs and fliers will be posted.
Gary asked if they can pour concrete in the main shed, this is currently a dirt floor. It is approximately 14 yards of concrete at $68.00/yd. A motion to approve the concrete in the shed was made by Larry Harper, second by Kurt Schmitz. Motion carried 5-0.
Charlie stated that Al Kattenbraker helped with storm clean-up. Charlie also asked the board to consider another generator. Charlie stated Ray Kloeckner has a generator and is asking $2500 for it. The board stated if the generator is in good working condition this would be fine. A motion to purchase a generator from Ray Kloeckner for no more than $2500, if in good working condition, was made by Gary Litteken, second by Shelly Null. Motion carried 5-0. Charlie informed the board that he has been in contact with FEMA / IEMA regarding possible reimbursement for items such as overtime, truck hours, backhoe hours, etc. from the storm.
Larry Harper asked Gary Rakers to get an estimate on the work needed to lower the intersection at S. Clement and W. First streets. A motion for Pat Netemeyer to get a total project estimate was made by Kurt Schmitz, second by Shelly Null. Motion carried 5-0.
6. POLICE REPORT:
Mark Taylor was present to give the monthly police report. Mark asked the Village board what to do about the notices that were given out regarding cleaning up resident property. Board advised to address this in letter form and send certified. When dealing with the Gentz property, need a copy of the ordinance and a ticket.
Discussed the yellow curbing along Aviston-Albers Road. The Village Attorney stated an ordinance needs to be prepared regarding the “No parking here to corner” sign.
The noise ordinance that was presented at last month’s meeting was again up for discussion. Need to have an ordinance ready for next meeting. Also discussed the noise complaint against Olie’s. The Village board stated to ticket them accordingly.
7. TIF:
Discussed a TIF agreement between the Village and All Smiles Daycare. Need to get all information to Stan as quickly as possible to prepare a contract and get checks ready for All Smiles and A & R Storage.
All Smiles asked if the Village needed a cooling center. The Village stated we are not interested.
8. STREET SUPERVISOR POSITION:
Al Billhartz and Al Kattenbraker were present to give their point of view regarding hiring for this position.
9. PREVAILING WAGE ORDINANCE:
Jenny presented the prevailing wage ordinance. This ordinance was passed by roll call vote as follows:
K. Schmitz – aye S. Null - aye
D. Sudholt – absent L. Harper - aye
G. Litteken – aye J. Pollack – aye.
10. BERNICE RICHTER ANNEXATION:
Pat Netemeyer stated Bernice Richter wishes to annex some property along Old State Road and put in a 2 lot subdivision to include the existing house and a house she would like to build. Pat needs to get all information to Stan regarding the legal description and plat. Jenny needs to check the ordinance book regarding specifics on connecting to our water supply. A motion to table this matter was made by Larry Harper, second by Kurt Schmitz. Motion carried 5-0.
11. WATER BILL FOR FIRE DEPARTMENT:
Jenny stated that she has begun billing the fire department for water usage. Al Billhartz was present to discuss this matter. A motion to begin the billing from the current usage forward was made by Kurt Schmitz, second by Larry Harper. Motion carried 5-0.
12. NEW BUSINESS:
Steve and Jenny discussed with the board the number of bad checks received and the number of disconnect notices that go out every month. The board stated to refer to the ordinance book and the rest is at the discretion of Steve and Jenny.
A motion to adjourn was made by Kurt Schmitz, second by Larry Harper. Motion carried 5-0. Time of adjournment was 9:15 p.m.
Jennifer Jansen, Village Clerk
VILLAGE OF AVISTON
MINUTES OF REGULAR MEETING HELD ON:
MONDAY JULY 10, 2006
The regular meeting of the President and Board of Trustees was held on Monday July 10, 2006 at 7:30 p.m. in the Village Hall. In attendance were Village President Charles Rakers, Village Treasurer Steve Goestenkors, Village Clerk Jennifer Jansen, Trustees Kurt Schmitz, Gary Litteken, Larry Harper, and Jason Pollack. Employees present included Mark Taylor, Scott Schulte, and Mike Schomaker. Guests included Mike Loomis, George Fehrenback, Jerry Middeke, and Keith Markus.
1. WEST SECOND STREET DRAINAGE:
Mike Loomis was present to discuss a bill from Four Seasons for carpet cleaning when water came into his basement. The Board stated Jenny should turn this in to our insurance company, explain the situation and see if they will cover this. A motion for Jenny so submit this claim to the insurance company was made by Kurt Schmitz, second by Gary Litteken. Motion carried 4-0.
Mr. Loomis asked if there were any updates regarding the drainage issues. The board stated last they heard Neal Koerkenmeier was discussing with Mr. King.
Derek Sudholt, Shelly Null and Gary Rakers entered the meeting. Time was 7:50 p.m.
2. OLD VILLAGE HALL:
The Village Board looked at two proposals for termite and brown recluse treatments. The board stated they would like to sign a contract with Terminex. A motion to approve this was made by Kurt Schmitz, second by Larry Harper. Motion carried 6-0.
3. ZONING:
George Fehrenback was present to discuss residents not complying with subdivision code in Eastbrook Estates. The Village Board stated that this is something to bring to the attention of the developer, not the board.
4. BURNING ORDINANCE:
Keith Markus was present to discuss a recent visit with Sarah Phelps from the IEPA. Keith stated Ms. Phelps informed him that there is a state ban on open burning. Jenny stated she also visited at the Village Hall and faxed some information regarding this which is in everyone’s packet this evening.
Also per discussion, Jenny is to remove all minutes from the website.
5. MINUTES:
The minutes of the previous meeting were available for review. Jenny needs to amend item #7 – Len Kalmer Subdivision to state the no building permits are to be issued per Village Board. A motion to approve the minutes as amended was made by Jason Pollack, second by Larry Harper. Motion carried 6-0.
6. WATERLINE REIMBURSEMENT:
Jerry Middeke was present to discuss the unpaid bill he submitted last month for water line reimbursement. The board stated they wanted to review the bill and this will be on the bills to be paid tonight.
7. TREASURER’S REPORT:
Steve presented the Profit and Loss report and a list of bills. A motion to approve the profit and loss report and to pay all bills was made by Gary Litteken, second by Kurt Schmitz. Motion carried 6-0.
Steve discussed the rates for loan renewals – Village Hall will renew at 4.95%, fixed for next 5 years, Waterline replacement loan will be renewed at 4% through 2009, the line of credit will renew in November and Steve it to convert this into a loan. A motion to approve Charlie to sign loan documents was made by Kurt Schmitz, second by Larry Harper. Motion carried 6-0.
Steve informed the Board that the auditor has asked about the Park District needing an auditor and lease.
Jenny presented the Prevailing Wage Ordinance. The Board stated they will hold this until next month.
Jenny informed the Board about higher insurance rates. The board will discuss this next month.
8. UTILITY MANAGER’S REPORT:
Gary stated a surge protector for the Chlortec machine can be purchased for cheaper than previously thought and will pursue this. Gary received a letter from the IEPA regarding the sewer plant review. Two flush hydrants were replaced with fire hydrants north of town this past month.
9. POLICE REPORT:
Mark gave the monthly report. Mark also stated John Wiebler made a drug bust over the weekend. The board said kudos to Kyle for the Chad Schulte funeral.
10. NOISE ORDINANCE:
A draft noise ordinance was presented for all board members. Please review and have input for next meeting.
11. PARK DISTRICT:
There is a vacancy on the Park District Board. Jenny is to advertise in the newsletter for anyone interested and also to find terms for the current positions.
12. CONCESSION STAND LEASE:
A discussion was held regarding a lease for the ACIC for the concession stand. The lease is to be comparable to the one for the Jaycees. A motion to approve a lease with the ACIC for the concession stand was made by Gary Litteken, second by Larry Harper. Motion carried 6-0.
A motion to enter into executive session was made by Kurt Schmitz, second by Gary Litteken. Motion carried 6-0. Time was 9:29 p.m.
Discussed employees and possible open position.
Executive session recessed at 10:03 p.m. when the Village President exited the meeting.
Per consult with Village Attorney Stan Brandmeyer, this meeting is legally open until a special meeting can be scheduled to close.
VILLAGE OF AVISTON
MINUTES OF SPECIAL MEETING HELD ON:
JULY 31, 2006
A special meeting of the President and Board of Trustees was held on Monday July 31, 2006 at 8:30 p.m. in the Village Hall. In attendance were Village President Charles Rakers, Village Clerk Jennifer Jansen, Trustees Kurt Schmitz, Derek Sudholt, Gary Litteken, Shelly Null, Larry Harper and Jason Pollack. Guests included George Fehrenback and Kris Johnson-Oster.
Charlie began the meeting with an apology for how he handled the situation at the previous meeting.
1. INSURANCE:
Kris Johnson-Oster was present to give an overview for a health insurance quote. The board reviewed the hand outs Kris presented and decided the Employee Committee should schedule a meeting to further review the documents and have a recommendation for the next meeting.
2. STREET SUPERVISOR POSITION:
Per ordinance book, the position should be published in the newspaper no less than 3 weeks, with select interviews scheduled soon after. A motion to advertise this position in the newspaper was made by Kurt Schmitz, second by Shelly Null. Motion carried 5-1.
The Village Board then discussed Scott Schulte, current summer worker, has passed his first water test. Jason questioned if Scott could come on part-time for general maintenance.
The Board also discussed what date would be good to conclude summer employment. A recommendation was made to the effect of August 31st.
The Board discussed a possible conflict of interest issue with Allan Huelsmann as Zoning Administrator. This is to be further discussed. Jenny is to get a copy of the subdivision covenants and pass this information along to the zoning board for review.
A motion to adjourn was made by Kurt Schmitz, second by Shelly Null. Motion carried 6-0. Time of adjournment was 9:30 p.m.
Jennifer Jansen, Village Clerk